Cookies Policy1

(1) Introduction

Our website uses cookies.

[We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website. / By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy].2

(2) Credit

This document was created using an SEQ Legal template.

(3) About cookies

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies can be used by web servers to identity and track users as they navigate different pages on a website and identify users returning to a website.

Cookies may be either "persistent" cookies or "session" cookies.

A persistent cookie consists of a text file sent by a web server to a web browser, which will be stored by the browser and will remain valid until its set expiry date (unless deleted by the user before the expiry date).

A session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

(4) Our cookies

We use [both/only] [session cookies] [and] [persistent cookies] on this website.

We [will/may] send to you the following cookies:

  1. (a) [Cookie name 1] – We will use this [persistent / session] cookie to [describe purpose].3

  2. (b) [Cookie name 2] – We will use this [persistent / session] cookie to [describe purpose].

  3. (c) [Cookie name 3] – We will use this [persistent / session] cookie to [describe purpose].

  4. (d) [etc].

(5) Third party [and analytics] cookies

When you use our website, you may also be sent third party cookies.

Our [advertisers / service providers] may send you cookies. They may use the information they obtain from your use of their cookies:

  1. [(a) to track your browser across multiple websites;]

  2. [(b) to build a profile of your web surfing; and]

  3. [(c) to target advertisements which may be of particular interest to you.]

[In addition, we use [Google Analytics] to analyse the use of this website. [Google Analytics] generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to our website is used to create reports about the use of the website. [Google] will store this information. [Google's] privacy policy is available at: [http://www.google.com/privacypolicy.html].]4

[We publish Google AdSense interest-based advertisements on our website. These are tailored by Google to reflect your interests. To determine your interests, Google will track your behaviour on our website and on other websites across the web using the DART cookie. You can view, delete or add interest categories associated with your browser using Google's Ads Preference Manager, available at: http://www.google.com/ads/preferences/. You can opt out of the AdSense partner network cookie at: http://www.google.com/privacy/ads/ or by using the NAI's (Network Advertising Initiative's) multi-cookie opt-out mechanism at: http://www.networkadvertising.org/managing/opt_out.asp. However, these opt-out mechanisms use cookies, and if you clear the cookies from your browser your opt-out will not be maintained. To ensure that an opt-out is maintained in respect of a particular browser, you should use the Google browser plug-in available at: http://www.google.com/ads/preferences/plugin.]5

(6) Cookies and personal information

Cookies do not contain any information that personally identifies you, but personal information that we store about you may be linked, by us, to the information stored in and obtained from cookies.

(7) Blocking cookies

Most browsers allow you to refuse to accept cookies. For example:

  1. (a) in Internet Explorer (version 9) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";

  2. (b) in Firefox (version 16) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and

(c) in Chrome (version 23), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.

Blocking all cookies will, however, have a negative impact upon the usability of many websites.

[If you block cookies, you will not be able to use all the features on this website.]

(8) Deleting cookies

You can also delete cookies already stored on your computer. For example:

  1. (a) in Internet Explorer (version 9), you must manually delete cookie files (you can find instructions for doing so at http://support.microsoft.com/kb/278835);

  2. (b) in Firefox (version 16), you can delete cookies by clicking "Tools", "Options", "Privacy" and then "Show Cookies", and then clicking "Remove All Cookies"; and

(c) in Chrome (version 23), you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Delete cookies and other site and plug-in data" before clicking "Clear browsing data".

Again, doing this may have a negative impact on the usability of many websites.

(9) Cookie preferences

You can manage your preferences relating to the use of cookies on our website by visiting: [URL].6

(10) Contact us

This website is owned and operated by [identify company, partnership etc].

If you have any questions about our cookies or this cookies policy, please contact us:

  1. (a) by email (to [email address]);

  2. (b) by telephone (to [number]); or

  3. (c) by post (to [address]).

1This cookies policy template will help you to comply with the law relating to web cookies.

The key piece of legislation in the UK relating to cookies is the Privacy and Electronic Communications (EC Directive) Regulations 2003. The cookies policy will also help you to comply with the Data Protection Act 1998 insofar as it affects the use of web cookies.

Regulation 6 of the Privacy and Electronic Communications (EC Directive) Regulations 2003 (as amended) provides that:

"(1) Subject to paragraph (4), a person shall not store or gain access to information stored, in the terminal equipment of a subscriber or user unless the requirements of paragraph (2) are met.

(2) The requirements are that the subscriber or user of that terminal equipment—(a) is provided with clear and comprehensive information about the purposes of the storage of, or access to, that information; and (b) has given his or her consent.

(3) Where an electronic communications network is used by the same person to store or access information in the terminal equipment of a subscriber or user on more than one occasion, it is sufficient for the purposes of this regulation that the requirements of paragraph (2) are met in respect of the initial use.

(3A) For the purposes of paragraph (2), consent may be signified by a subscriber who amends or sets controls on the internet browser which the subscriber uses or by using another application or programme to signify consent.

(4) Paragraph (1) shall not apply to the technical storage of, or access to, information—(a) for the sole purpose of carrying out the transmission of a communication over an electronic communications network; or (b) where such storage or access is strictly necessary for the provision of an information society service requested by the subscriber or user."

This cookies policy should be used in conjunction with or as a part of a full privacy policy.

Please note that, in order to use this template, you may need to speak to your web developer about the cookies used on your website and the purposes for which they are used. Obviously, if your website does not use cookies, you will not need a cookies policy.

2The inclusion of this statement in your privacy policy will not in itself satisfy the requirements of the Privacy and Electronic Communications (EC Directive) Regulations 2003 as regards consent to the use of cookies. Guidance concerning methods of obtaining such consent is included on the Information Commissioner's website (http://www.ico.gov.uk).

3Some examples of common purposes for which cookies are used are: (a) to recognise a computer when a user visits the website; (b) to track a user as the user navigates the website; (c) to enable the use of a shopping cart on the website; (d) to improve the website's usability; (e) to analyse the use of the website; (f) to administer the website; (g) to prevent fraud and improve the security of the website; (h) to personalise the website for a user; and (i) to target advertisements which may be of particular interest to a user.

4If you do not use Google Analytics, you should check whether your analytics system uses cookies and include an appropriate explanatory paragraph if it does.

5This text should be used if you publish Google AdSense interest-based advertisements on your website. Additional disclosures will be required if you have not opted out of third-party ad serving. For more information, see: https://www.google.com/adsense/support/bin/answer.py?hl=en&answer=100557.

6Delete this section if there are no cookie-management facilities on your website.